Indigo’s Purchase Order will specify the following:
• Indigo Books & Music Inc. Purchase Order number. This is a 10-digit number beginning with the numbers 45 (i.e. 4512345678)
• Purchase Order Creation Date
• ‘Ship To’ and ‘Bill To’ locations (including Building #, Store #, SAN# (see table below))
• 13-digit case UPC code(s) (being ordered)
• Item Description(s)
• Vendor Manufacturing Part Number(s) (if provided to Indigo via PIM)
• Listing Case Pack Size for outer and inner cartons
• Quantity (being ordered, in eaches)
• Unit Costs in currency of record for vendor
• Delivery Date at the Ship To address
• Carrier Hand-over Date (CHO Date) (if applicable)
• INCO and FOB terms
• Payment Term
• Method of Transportation
The following are the SAN numbers per Distribution Centre already in operational use, as follows:
DC Location |
SAN # |
Order Type |
Retail DC (956) |
1186213 |
Regular (Initial Buy & Replenishment) |
Online DC (970) |
1187414 |
Regular (Initial Buy & Replenishment) |
Indigo Transload Site (989) |
8102171 |
Regular (Initial Buy & Replenishment) |
For further clarification:
• Online orders (i.e. POs cut for Online DC 970) are DC orders (these should not be
considered as Store orders).
• Dropship orders will include Customer ship to data (instead of a DC SAN #)
Purchase Order Line Items:
• Product ordered as part of one Purchase Order cannot be received against a different
Purchase Order.
• Indigo will place a Purchase Order for the UPC on the product; vendor generated/internal SKU numbers will not be used on Indigo Purchase Orders when placing an order.
• Vendor should not ship “substitute” or “replacement” UPCs. In this case, the current PO line must be cancelled via Purchase Order Acknowledgment or by using the Purchase Order Change Form and a new PO line must be created for the new UPC. This must be confirmed/approved by the respective Indigo buyer.
• The Purchase Order quantity will be in “eaches” of product/UPC ordered (corresponding to individual units or assortment units).
• For assortments, Indigo will always order with the parent UPC.
• Indigo does not currently support the use of GTIN 14 product identifiers.
• It is imperative the UPC on the Purchase Order is what is shipped and is on the ASN. If the UPC is incorrect, please contact the Category Manager to have this corrected immediately upon receipt of the order. An incorrect UPC can only be addressed by cancelling the line item on the Purchase Order (see Purchase Order Change (POC) Process)