EDI 856 (ASN) Specifications
Below you will find a joint document between Indigo and our EDI provider, SPS Commerce (formerly InterTrade), of the technical specifications for sending the EDI 856 transaction (ASN - Advance Ship Notice).
EDI 856 (ASN) Accuracy
The EDI 856 (ASN) is an electronic document that is used to describe the actual contents of a shipment.
- Indigo expects EDI vendors to send a valid EDI 856 (ASN) immediately after the shipment departs from the vendor’s facility; this will allow time for remedial action to be taken in the event of ASN failure.
- It is critical to ensure your ASN is loaded into our Warehouse Management System prior to your shipment arriving at the DCs or Store locations, otherwise, it could result in rejection or receiving delays.
- If your distribution facility is close to our DC or delivery Store location, it may be necessary to stage your picked orders so the ASN can be generated before shipping.
- An ASN delivery is considered late and non-compliant if it is not received and processed successfully before delivery of the physical shipment at the respective DC or Store location(s). For Dropship orders, an ASN is considered late and non-compliant if it is not sent 2 business days after PO issue/sent date.
- If your ASN is rejected due to an error, the ASN can be retransmitted with the same ASN number once the error has been corrected.
- An invalid or inaccurate ASN may be subject to an ASN Error chargeback.
- A compliance chargeback may be applied to late/missing/inaccurate ASNs.
Pallet or Pack Level ASN
- For full or half-pallet shipments of a single product (i.e. single UPC), Retail DC ASNs should be Pallet Level ASNs
- Pallet Level ASNs are NOT SUPPORTED at our Transload location (Pack Level Only).
- Online DC requires Pack Level ASN's (Every case will need to be labelled with the product number, SKU, PO etc)
Only one structure type (SOPI or SOTI) can be used per ASN; that is, one ASN cannot contain both SOPI and SOTI structure types.
Things to keep in mind for Dropship 856 (ASN) files:
- The ASN must contain a single PO shipped to the end customer. A shipment notification is subsequently sent to the customer with the tracking number for the respective order. Please ensure the tracking number is accurate.
- If an order contains more than one carton/box and requires multiple tracking numbers, only include 1 tracking number. This will serve as a "parent" tracking number for other "child" tracking numbers within the same shipment. More than one tracking within an ASN will result in a failure of the document.